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Senior Executive Assistant Resume Sample

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Location

Poland

Rate

$20 / per hour

Years of experience

About

As a dedicated Executive Assistant with significant experience supporting C-level executives, I pride myself on being a proactive, independent professional who excels in prioritizing and coordinating projects efficiently. Over the years, I've developed strong problem-solving skills and have become adept at managing complex agendas and enhancing team efficiency. My role at Allegro, where I also took on additional responsibilities as a Team Manager, has allowed me to bridge communication between top executives and the organization, plan and execute company-wide initiatives, and manage logistics for high-stakes meetings. I am passionate about my work, driven by a "can-do" attitude, and known for my attentive listening and honest communication. My career spans various industries, where I’ve provided high-quality administrative support, from managing international business trips and corporate presentations at Wella Company to orchestrating events and internal communication at Daftcode. My educational background in New Media Arts and Design Management complements my professional experience, allowing me to approach tasks with creativity and strategic insight. I’m fluent in Polish and English, with a working knowledge of French, and I consistently strive to bring reliability, passion, and a results-oriented mindset to every role I undertake.

Tech Stack

Management, Human Resources (HR)

Experience

Facilitated effective communication between the CEO, Executive Team, and the broader organization, ensuring alignment and clarity in decision-making processes.
Coordinated and managed intricate schedules for multiple C-level executives, prioritizing business needs and ensuring seamless operations.
Led the planning and execution of significant company-wide meetings, including agendas, operating plans, and annual planning processes.
Handled all logistics for Board of Directors meetings, including preparation, minute-taking, and follow-up on action points.
Managed logistics for international travel and coordinated both virtual and onsite events, ensuring smooth execution.
Successfully managed and led rebranding initiatives for Wella Poland offices, coordinating across multiple departments and locations.
Provided support in recruitment processes, conducted training for new employees, and coordinated onboarding activities to ensure smooth transitions.

Employment history

Senior Executive Assistant, Allegro April 2024 - Present

Bridged communication between CEO, Executive Team, and the organization.
Managed the Executive Office Team to enhance efficiency within the Executive Team.
Planned and executed company-wide meetings, Operating Plan, and Annual Planning Process.
Oversaw preparation for and attended Board of Directors meetings, handling logistics, minutes, and action points.
Adapted to ad hoc changes to maintain efficiency in a dynamic environment.

Executive Assistant, Allegro June 2022 - April 2024

Managed complex agendas for multiple Executives based on business priorities.
Collaborated with direct reports to understand business units, priorities, and needs.
Contributed to planning and executing Allegro Heartbeat and Operating Plan.
Made timely decisions, addressed process pain points, and proactively sought improvements.
Provided comprehensive administrative support including travel management, document handling, and logistics coordination for events and offsites.

Executive Assistant to General Manager CEE, Wella Company December 2020 - June 2022

Provided high-quality administrative support to GM and Leadership Team, including calendar management.
Managed international business trip logistics, corporate presentations, and document workflow.
Facilitated events creation and management, both virtual and onsite, across three Wella Poland divisions.
Collaborated closely with HR and FM teams on organizational tasks, including announcements, onboarding, and Rewards & Recognition program coordination.
Led successful rebranding projects for Wella Poland offices in Warsaw and Łódź.

Administrative Assistant, Operations Specialist, CityBee - Shared Mobility May 2019 - August 2020

Provided administrative support to Country Manager.
Managed document flow, including invoicing and corrections.
Handled internal and external correspondence.
Oversaw car fleet management via company’s internal applications.
Established and managed customer service processes to company standards.
Conducted onboarding and training for Customer Service Team.

Internal Employer Branding Specialist, Daftcode October 2018 - May 2019

Orchestrated internal and external meetings, trainings, and events, including team-building activities.
Researched offers and negotiated costs with external vendors, overseeing department budget.
Directed production of company gadgets and promotional materials, as well as office supply management.
Managed internal communication to employees.

Facility Manager, BOX sp. z o.o. December 2016 - September 2018

Managed team calendar, scheduled and led business meetings with external stakeholders.
Handled document management and administration, including record-keeping and cooperation with accounting.
Prepared monthly turnover reports.
Oversaw facility supplies and budget planning for investments.
Controlled client retention, established customer relationships, and maintained direct contact.
Supported team in recruitment processes and conducted training for new employees.

Education history

Polish-Japanese Academy of Information Technology in Warsaw 2013 - 2016 Bachelor's Degree (B.A.) in New Media Arts - Graphic Design

SWPS University of Social Sciences and Humanities 2017 - 2018 Postgraduate Degree in Innovation Management / Design Management

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