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Location

Poland

Rate

$11  / per hour

Years of experience

15+

About

I am an experienced Office Coordinator with a solid background in administration, office management, and human resources. My career spans over a decade, during which I've developed strong skills in managing office services, coordinating with vendors, and overseeing car and mobile phone fleets. I have a proven track record of maintaining efficient office operations, handling finance and HR processes, and ensuring health and safety compliance. My educational background includes a Master's degree in Management & Marketing from Warsaw School of Economics and a Bachelor's degree in Economics and Hotel Management from the University of Economics in Poznań. In my current role at Medpace, I coordinate various administrative services, manage office spaces, and support HR processes, including onboarding and payroll. Prior to this, at Levi Strauss & Co., I was responsible for office management, vendor negotiations, and budget control, achieving significant cost savings. My experience also includes roles at Telewizja Polsat, Multikino S.A., and Nikon Polska, where I gained expertise in foreign cooperation, insurance policy management, and administrative support. My work has consistently involved close collaboration with HR, IT, and accounting departments, contributing to the successful execution of global and regional projects.

Tech Stack

Management, Human Resources (HR)

Experience

  • Overseeing all aspects of office administration, including vendor relationships, office maintenance, and ensuring efficient operations.
  • Providing support in HR processes such as onboarding new hires, organizing occupational medicine examinations, and assisting with payroll and benefits administration.
  • Managing company car fleets and mobile phone fleets, including leasing, insurance, and ensuring cost-effective operations.
  • Successfully controlling budgets and achieving significant cost savings, particularly through negotiating contracts with service providers.
  • Coordinating health and safety procedures for the local office, ensuring all regulations are met and maintained.
  • Successfully managing office space refits and relocations, including vendor negotiations and budget adherence.
  • Collaborating closely with HR, IT, and accounting departments to support various administrative and operational projects.

Employment history

Office Services Coordinator, Medpace September 2020 - Present
  • Office management and coordinating administrative services, ensuring efficient office maintenance.
  • Development and maintenance of strong relationships with service vendors, landlords, and outsourcing companies.
  • Car fleet and mobile phone fleet management.
  • Support in Finance processes and basic HR support for employees, including onboarding and payroll.
  • Organizing occupational medicine examinations for employees.
  • Coordinating new office space refits and managing health and safety procedures.
  • Supporting HR processes related to employee onboarding and exit procedures.
Office Administrator, Levi Strauss & Co. December 2012 - July 2020
  • Office management and coordination with vendors providing office services.
  • Car fleet and mobile phone fleet management, achieving cost savings through contract negotiations.
  • Verifying administrative contracts and managing invoices in SAP and ReadSoft.
  • Preparing monthly and quarterly reports, presentations, and administrative procedures.
  • Budgeting and cost control within the office administration budget.
  • Coordinating office refits and removals, ensuring projects stayed within budget.
  • Managing a team in the facility department and handling recruitment for administrative roles.
Foreign Cooperation Specialist, Telewizja Polsat Sp. z o.o. April 2012 - November 2012
  • Coordinating operational actions emerging from agreements with foreign customers.
  • Preparing and managing documentation related to foreign cooperation.
  • Participating in projects, focusing on coordination and communication with foreign customers.
  • Supporting the execution of contracts with foreign clients.
Operating & Administrative Specialist, Multikino S.A. November 2009 - January 2012
  • Managing insurance policies for cinemas, office, and company car fleet.
  • Handling the company’s car fleet management, including leasing, insurance, and servicing.
  • Preparing reports, presentations, and data breakdowns for management.
  • Providing support for the Operation Director and Regional Directors in various projects.
  • Coordinating operational and financial projects, including new cinema openings and stock exchange debut.
  • Organizing meetings and coordinating installation of paying terminals and music systems in cinemas.
Financial Director Assistant and Operating Director Assistant, Multikino S.A. November 2006 - April 2009
  • Providing administrative support to superiors, including managing expenses and preparing reports.
  • Coordinating bank guarantees, including registration and expiration control.
  • Managing insurance policies for the company.
  • Supporting financial projects and ensuring smooth execution of tasks.
Receptionist, Nikon Polska Sp. z o.o. October 2004 - October 2006
  • Managing office administration and supervision of office supplies.
  • Coordinating documents and correspondence circulation in the office.
  • Arranging business travels and meetings for staff and executives.
  • Handling customer and supplier interactions, including with IT, legal offices, and couriers.
  • Managing insurance claims and damage clearance within the company’s insurance policy.
Work within the Work Experience Program, The Vere Carden Park Hotel and Golf Resort November 2002 - November 2003
  • Worked in housekeeping and conference & banqueting departments.
  • Awarded Employee of the Month for outstanding performance.
  • Supported various hotel functions to ensure guest satisfaction.
  • Assisted in organizing and setting up for conferences and banquets.

Education history

Warsaw School of Economics 2004 - 2006 Master’s degree, Management & Marketing
University of Economics, Poznań 1999 - 2002 Bachelor's degree, Economics, Hotel Management
The State College of Shorthand and Foreign Languages in Warsaw 1995 - 1997 Completed with a diploma, Shorthand and business correspondence inEnglish
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