Executive Assistant Resume Sample

Confidential remote administrative and business planning support to Business
Leadership of the team and supporting senior executives of the bank
Calendar and schedule planning
Meeting facilitation and minutes taking
Meeting/Event management
Travel & Expenses management
Administrative activities
Third-party supplier and/or vendor management
Service management
Team administrative support
Documents, files and records management
Project management
Adhoc assignments or mini projects

• Scheduling (planning) work of the executives (Founder and MD) via Outlook -business trips, meetings, etc., taking measures to comply with it
• Making travel and accommodation arrangements
• Taking minutes during meetings, negotiations, conferences, etc.
• Notification of the employees about the orders of the executives, control oftheir implementation
• Translation of business letters from / into English
• Search for information, preparation of analytical materials and references,presentations and reports
• Visa support for the executives and employees (preparation of necessarydocuments, registration at visa centers and consulates)
• Management of the administrative department (subordinate staff: a secretary,drivers, a supply manager, a car mechanic and a cleaner)
• Staff records management (orders, contracts, personal files, military records)
• Recruiting (posting vacancies on websites, resume analysis, initial interviews)
• Employment of foreign citizens (preparation of documents, permits, visas)
• Organization and managing of all aspects of internal and external events(including foreign field events, up to 120 participants)
• Management of “Tennis courts” project (drawing up and maintaining a work schedule, receiving calls, consulting on services, monitoring payments,organizing repairs, organizing tennis tournaments, web site updating)

• Receiving and forwarding phone calls
• Screening and redirection of incoming correspondence, registration and posting of outgoing correspondence
• Meeting guests and delegations•Record keeping and archiving of documents, including staff records management
• Work with e-mail, fax (receiving, forwarding, sending layouts, letters)
• Search for the information requested by company management
• Assistance to the executives with the routine work
• Control of the cleanliness level of the office premises and adjacent territory
• Office life support (order of water, tea/coffee, stationery)

• Search for information, preparation of analytical materials and references
• Making reports•Maintenance of a filing system
• Issuing invoices
• Search for suppliers of ingredients and raw materials needed for production

• Preparation and management of correspondence, reports, documents•Screening and redirection of incoming correspondence, registration and posting of outgoing correspondence
• Answering inquiries and providing information
• Arrangement of appointments and meetings along with travel arrangements
• Meeting guests and delegations
• Translation of documents from English into Russian and vice versa
• Assistance to the executive with the routine work
• Office life support (order of water, tea/coffee, stationery)

• Translation of documents from English into Russian and vice versa(contracts, application forms, catalogs, business correspondence)
• Preparation and management of correspondence, documents, reports
• Screening and redirection of incoming correspondence, registration and posting of outgoing correspondence
• Scheduling meetings and appointments
• Answering inquiries and giving information
• Maintenance of the archive of documents and paperwork
• Assistance to the executive with the routine work
• Meeting guests and delegations
• Office life support (order of water, tea/coffee, stationery)

• Teaching English in 1-11 forms
• Implementation of the curriculum through unit and daily lesson plans and learning tasks
• Incorporation of selected best practices in lesson design and instructional strategies
• Development and implementation of inter-disciplinary learning experiences
• Classroom management in secondary and high school (9-10 forms):organization of learning and working activities, maintenance of a learning-focused, safe environment in the classroom, organization of self-government in the class, support and participation in pupils’ events and activities beforehand after school, individual work with pupils and their families, maintenance of class documentation.