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Location

Poland

Rate

$15  / per hour

Years of experience

12+

About

This CV provides a detailed account of a highly skilled and experienced executive assistant with over a decade of expertise in administrative roles within various international settings. Demonstrating a remarkable capacity for executive calendar management, travel arrangements, expense management, and overall office administration, the candidate has consistently supported senior leadership teams, enhancing organizational efficiency. The proficiency in multiple languages, including advanced English, native Russian, and basic Polish, coupled with technical skills in MS Office and Google Workspace, underscores the ability to operate effectively in multicultural and diverse environments. Additionally, the roles have expanded to include managing third-party relationships, supervising team support activities, and handling sensitive information with the utmost discretion and confidentiality. Throughout career, the candidate has not only excelled in traditional administrative functions but has also taken on responsibilities that include project management, staff recruitment, and the management of large-scale events and facilities, such as tennis courts. Their experience at Standard Chartered Bank and other organizations highlights the capability to manage complex administrative tasks, support business planning activities, and contribute to the strategic goals of the organization. Moreover, their background in education as an English language teacher reflects a deep commitment to communication and education, further enhancing their profile as a well-rounded professional capable of adapting to and excelling in varied administrative and organizational roles.

Tech Stack

Management

Experience

  • Executive Calendar and Schedule Management: At Standard Chartered Bank, the candidate was responsible for managing the calendars and schedules of senior executives. This involved coordinating meetings, events, and travel arrangements, ensuring optimal organization and time management to support the executives' demanding agendas.
  • Project and Event Management: Demonstrated at Computers & Peripherals Ltd., where the candidate managed administrative department tasks and took charge of organizing internal and external events, including foreign field events with up to 120 participants. This required meticulous planning, coordination, and execution to ensure successful event outcomes.
  • Document and Records Management: At various organizations, including Standard Chartered Bank, the candidate was responsible for managing documents, files, and records. This involved creating, maintaining, and organizing a vast array of business documents and records, ensuring easy accessibility and systematic archiving.
  • Team Support and Supervision: In their role at Computers & Peripherals Ltd., the candidate supervised an administrative team that included a secretary, drivers, a supply manager, a car mechanic, and a cleaner. This involved overseeing their daily activities, ensuring efficient office operations, and managing staff records and recruitment.
  • Travel and Expenses Management: Exhibited in multiple roles, particularly at Standard Chartered Bank and Computers & Peripherals Ltd., where the candidate was responsible for making travel and accommodation arrangements and managing expenses for executives and teams. This included meticulous planning and coordination to ensure cost-effective and efficient travel solutions.

Employment history

Executive Assistant, Standard Chartered Bank April 2023 - Present Confidential remote administrative and business planning support to Business
Leadership of the team and supporting senior executives of the bank
Calendar and schedule planning
Meeting facilitation and minutes taking
Meeting/Event management
Travel & Expenses management
Administrative activities
Third-party supplier and/or vendor management
Service management
Team administrative support
Documents, files and records management
Project management
Adhoc assignments or mini projects
Executive Assistant, "Computers & Peripherals" Ltd. February 2017 - March 2023 • Scheduling (planning) work of the executives (Founder and MD) via Outlook -business trips, meetings, etc., taking measures to comply with it
• Making travel and accommodation arrangements
• Taking minutes during meetings, negotiations, conferences, etc.
• Notification of the employees about the orders of the executives, control oftheir implementation
• Translation of business letters from / into English
• Search for information, preparation of analytical materials and references,presentations and reports
• Visa support for the executives and employees (preparation of necessarydocuments, registration at visa centers and consulates)
• Management of the administrative department (subordinate staff: a secretary,drivers, a supply manager, a car mechanic and a cleaner)
• Staff records management (orders, contracts, personal files, military records)
• Recruiting (posting vacancies on websites, resume analysis, initial interviews)
• Employment of foreign citizens (preparation of documents, permits, visas)
• Organization and managing of all aspects of internal and external events(including foreign field events, up to 120 participants)
• Management of "Tennis courts" project (drawing up and maintaining a work schedule, receiving calls, consulting on services, monitoring payments,organizing repairs, organizing tennis tournaments, web site updating)
Secretary, April 2016 - February 2017 • Receiving and forwarding phone calls
• Screening and redirection of incoming correspondence, registration and posting of outgoing correspondence
• Meeting guests and delegations•Record keeping and archiving of documents, including staff records management
• Work with e-mail, fax (receiving, forwarding, sending layouts, letters)
• Search for the information requested by company management
• Assistance to the executives with the routine work
• Control of the cleanliness level of the office premises and adjacent territory
• Office life support (order of water, tea/coffee, stationery)
Administrative Assistant (remote), CREAM.LY B.V. August 2021 - September 2023 • Search for information, preparation of analytical materials and references
• Making reports•Maintenance of a filing system
• Issuing invoices
• Search for suppliers of ingredients and raw materials needed for production
Secretary, MILE (ООО АСТОМСТРОЙ) November 2015 - April 2016 • Preparation and management of correspondence, reports, documents•Screening and redirection of incoming correspondence, registration and posting of outgoing correspondence
• Answering inquiries and providing information
• Arrangement of appointments and meetings along with travel arrangements
• Meeting guests and delegations
• Translation of documents from English into Russian and vice versa
• Assistance to the executive with the routine work
• Office life support (order of water, tea/coffee, stationery)
Secretary-Translator, Republican Unitary Enterprise “National Exhibition Centre “Belexpo” August 2012 - October 2015 • Translation of documents from English into Russian and vice versa(contracts, application forms, catalogs, business correspondence)
• Preparation and management of correspondence, documents, reports
• Screening and redirection of incoming correspondence, registration and posting of outgoing correspondence
• Scheduling meetings and appointments
• Answering inquiries and giving information
• Maintenance of the archive of documents and paperwork
• Assistance to the executive with the routine work
• Meeting guests and delegations
• Office life support (order of water, tea/coffee, stationery)
English Language Teacher, School № 141 Minsk, Belarus August 2010 - August 2012 • Teaching English in 1-11 forms
• Implementation of the curriculum through unit and daily lesson plans and learning tasks
• Incorporation of selected best practices in lesson design and instructional strategies
• Development and implementation of inter-disciplinary learning experiences
• Classroom management in secondary and high school (9-10 forms):organization of learning and working activities, maintenance of a learning-focused, safe environment in the classroom, organization of self-government in the class, support and participation in pupils’ events and activities beforehand after school, individual work with pupils and their families, maintenance of class documentation.

Education history

Minsk State Linguistic University 2005 - 2010 Bachelor's degree, Linguistics
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