Top 7 Retained Search Tech Recruitment Firms Poland

Valentina Chilingaryan

Last updated on August 21, 2024 | 40 min read

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As Poland cements its position as a leading hub for IT innovation and development, the demand for specialized IT talent continues to grow. This demand is driven by rapid technological advancements and digital transformation across industries, attracting pioneering startups and established tech giants like NVIDIA and Snowflake to Warsaw and beyond. Given the complex tech recruitment landscape, retained search firms are becoming increasingly crucial in navigating this vibrant IT market.

In 2024, the IT services market in Poland is set to experience significant expansion, with projected revenues of $9.75 billion. IT outsourcing is a major player in this growth, expected to reach a market volume of $3.49 billion. These figures underscore the acute need for a strategic approach to sourcing and placing top IT talent—a need that retained search tech recruitment firms are uniquely equipped to meet.

Retained search firms specialize in a comprehensive recruitment approach, offering dedicated services that go beyond the typical hiring process. These firms work closely with tech companies to deeply understand their needs and organizational culture. This partnership enables them to strategically search for, vet, and secure candidates who possess the required technical skills and align with the company’s long-term goals and values.

Contingent Search vs. Retained Search

When it comes to recruitment strategies, companies often have to choose between contingent and retained search methods. Each has its own distinct approach, benefits, and considerations, catering to different hiring needs.

• Contingent search provides a large pool of candidates, while retained search oversees the entire hiring process from start to finish.
• Contingent search offers multiple candidates for consideration, while retained search focuses on a strategic and thorough search for top-quality candidates.
• Contingent search is generally faster, often involving multiple firms competing to fill the role, whereas retained search is more comprehensive and can take longer, aiming for the best fit.

Choosing retained search over traditional methods ensures a dedicated, exhaustive search that doesn’t stop until the perfect hire is found. This commitment to quality makes retained search particularly valuable for roles that are critical to a company’s success.

As Poland continues to evolve as a key player in the global tech industry, the strategic role of retained search tech recruitment firms becomes increasingly essential. By leveraging their expertise, companies can ensure they attract and retain the high-caliber IT professionals necessary to drive innovation and maintain competitive advantage in a rapidly changing technological landscape.

Here are the top picks for you to consider:

1. DevsData LLC – Top Pick: Best overall
2. Znojdziem: Best for temporary recruitment services
3. Antal: Best for niche recruitment
4. Experis: Best for startups

1. DevsData LLC – Top Pick: Best overall

   Founding year: 2016
   Company size: ~60 employees
   Website: www.devsdata.com

   

   DevsData LLC, based in Poland, has specialized in retained search tech recruitment for over 8 years. The company holds a government-approved license for recruitment services and has experience working with global corporate clients and fast-growing startups from various countries, including America and Israel. Their engagement with corporate clients enables DevsData to maintain the same or a higher level of services compared to other large companies, ensuring consistency and excellence in their offerings. Their flexible approach allows them to adapt to varying client needs, enhancing their ability to deliver superior results.

   Retained search is a key focus for DevsData LLC, distinguishing them from competitors by offering a high level of commitment and tailored recruitment processes. This approach ensures that clients receive top-tier candidates who perfectly match their requirements. By engaging in retained search, DevsData commits to a thorough and proactive search process, leveraging their extensive network and industry expertise to deliver exceptional talent that drives business success. DevsData LLC boasts a 5/5 client satisfaction rating on Clutch. This highlights its strong technical expertise and steadfast dedication to upholding exceptional quality standards, often placing top-tier IT talent within 10 days.

   Do you have IT recruitment needs?

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   DevsData LLC stands out with its expansive database of over 65,000 meticulously vetted tech professionals, supported by a dedicated team of 40 expert tech recruiters, including US staff. The company’s rigorous recruitment process involves a comprehensive 90-minute evaluation conducted by experienced software experts, including Google-level in-house engineers, culminating in a challenging problem-solving assessment with a selective 6% acceptance rate. This ensures that only the most skilled candidates are chosen to meet the highest standards of their clients.

   DevsData LLC excels in personalized recruitment strategies, as demonstrated in their project for a London-based financial company specializing in cryptocurrency trading. The company set up a tailored four-stage recruitment pipeline, similar to a previous successful project for an American client, which included technical and behavioral assessments designed to meet exceptionally high standards. This rigorous approach enabled them to meet the client’s need for one programmer and impress them enough to hire four candidates and establish a new engineering branch in Poland.

   DevsData LLC recently tackled a major project with an international fashion company, helping it undergo a significant digital transformation. They developed a tailored hiring strategy and assembled a team of 26 experts in machine learning, software development, and UX/UI design. While their usual focus is on Eastern Europe, this time, they sourced talent from the US, Canada, Germany, and Sweden—a bold move that proved highly beneficial for the client.

   
   
   

   DevsData LLC differentiates itself from larger competitors by operating with a streamlined, low-overhead model that enhances agility and responsiveness. This structure allows for quicker, more personalized client interactions, devoid of the cumbersome bureaucracies typical of larger firms. DevsData prioritizes a swift and efficient recruitment process, ensuring rapid placement of top-tier talent while maintaining the highest quality standards. DevsData emerges as a trusted partner for organizations seeking a direct, effective retained tech recruitment experience by focusing on efficiency and client-centric services.

   Reach out to them via email at [email protected] or explore more about their services at www.devsdata.com.

   Address:
   DevsData IT Recruitment Agency Poland
   Al. Jerozolimskie 181B,
   02-222, Warsaw, Poland
   [email protected]Copy Email

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2. Znojdziem: Best for temporary recruitment services

   Founding year: 2018
   Company size: ~35 employees
   Website: https://znoydzem.com/pl

   

   Znojdziem is a retained search firm specializing in the technology sector within the Polish labor market. The firm’s core mission is to bridge the gap between talented job seekers and leading employers, ensuring a perfect match that benefits both parties. Znojdziem’s expertise extends beyond mere recruitment; it deeply assesses candidates’ qualifications and potential to ensure they meet the specific needs and conditions set forth by employers.

   Operating exclusively in Poland, Znojdziem offers comprehensive recruitment services designed to deliver not just any employee but a highly competent individual who will perform their role excellently. The firm’s approach is thorough and client-focused, guaranteeing satisfaction and performance. Znojdziem’s services include offering re-employment opportunities, providing a continuous employment pathway for temporary workers and being a reliable talent resource for companies.

3. Antal: Best for niche recruitment

   Founding year: 1996
   Company size: ~220 employees
   Website: https://en.antal.pl/

   

   Antal is a retained search firm celebrated for its extensive global reach and profound local expertise. Specializing in recruitment across diverse industries focusing on Information Technology, Antal has carved out a niche in the Warsaw market, positioning itself as the go-to firm for companies searching for specialized IT talent in the region.

   Antal’s commitment to providing superior recruitment services through a blend of global outreach and localized insight makes it an ideal partner for companies looking to enhance their workforce with top IT talent in Warsaw. By employing consultants who possess deep market knowledge and a keen understanding of the industry dynamics, Antal consistently matches high-caliber candidates with leading companies, thereby driving its clients’ continued growth and success.

4. Experis: Best for startups

   Founding year: 1998
   Company size: ~110 employees
   Website: https://www.experis.pl/

   

   Experis, a division of ManpowerGroup, specializes in the retained search for IT and engineering professionals, offering its clients top-tier talent and workforce solutions. With a strong presence in Warsaw, Experis is adept at sourcing local IT professionals for various roles, making it a strategic partner for businesses seeking specialized technical expertise.

   Experis leverages its deep connections within the local tech community in Warsaw to efficiently identify and engage with highly skilled candidates. These strong community ties enable Experis to tap into a rich pool of talent and provide clients with candidates who meet technical requirements and fit well within their organizational culture.

   Beyond recruitment, Experis provides talent management and strategic workforce planning to help clients find the right talent and optimize workforce structures for future growth. This holistic approach addresses both immediate staffing needs and long-term objectives.

   Do you have IT recruitment needs?

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   Now that the top four agencies have been highlighted, let’s explore additional recruitment agencies specializing in tech recruitment in Poland.

5. Relout: Best for the European market

   Founding year: 2021
   Company size: ~15 employees
   Website: https://relout.team/region/polska/

   

   Relout is a retained search firm well-known for its comprehensive and specialized IT recruitment services. The company is adept at connecting top-tier talent with leading companies, emphasizing a meticulous and culturally aligned matchmaking process. Relout’s services are designed to streamline the hiring process, ensuring a perfect fit between candidates and companies.

   The recruitment process at Relout begins with a detailed one-hour meeting, either online or in person, to gather essential requirements from the client. This initial conversation is crucial to understanding the client’s needs, assessing cultural fit, and setting expectations. The meeting’s outcome is summarized in a report and shared with the client. This is followed by signing a framework or recruitment agreement and a Non-Disclosure Agreement (NDA).

   Relout stands out with its free initial talent briefing, high match quality, extended guarantee period, competitive success fee rates, and comprehensive candidate assessments. Additional support like candidate video intros and market insights also adds value to their IT recruitment solutions.

   Relout is known for its free initial talent briefing, high match quality, extended guarantee period, competitive success fee rates, and comprehensive candidate assessments. Additional support like candidate video intros and market insights also adds value to their IT recruitment solutions.

6. Randstad: Best for global searches

   Founding year: 1994
   Company size: ~540 employees
   Website: https://www.randstad.pl/

   

   Randstad, with its well-established local presence in Warsaw, is renowned for offering comprehensive recruitment solutions tailored to meet the diverse needs of businesses. The company’s deep insight into the Warsaw market positions it as a valuable partner for firms looking to tap into local talent, particularly in the IT sector. Leveraging an extensive network and deep industry expertise, Randstad efficiently connects clients with skilled professionals who meet their specific requirements.

   While Randstad’s experience spans various industries, making it an ideal choice for companies with diverse hiring needs, it also offers specialized recruitment services in the IT domain. Randstad’s targeted approach in this sector ensures access to top-tier tech talent for clients specifically looking to hire software developers or IT professionals.

   As a retained search tech company, Randstad offers robust recruitment solutions that are both broad in scope and specific in technical expertise. With its strategic location in Warsaw and a strong focus on the IT sector, Randstad is well-equipped to meet the complex recruitment needs of modern businesses. This makes it a smart choice for companies looking to enhance their workforce with skilled professionals.

7. Hays: Best for enterprise

   Founding year: 2003
   Company size: ~24300 employees
   Website: https://www.hays.pl/

   

   With its strong foothold in the recruitment industry, particularly in Warsaw, Hays has become an indispensable partner for businesses seeking local IT talent. Known for its extensive network that spans various IT disciplines—from software developers to IT project managers—Hays leverages its comprehensive database and industry expertise to connect clients with precisely matched candidates. The firm’s ability to quickly and efficiently place the right professionals in the right roles is underpinned by a dedicated team of consultants specializing in different IT sectors.

   As a retained tech search company, Hays stands out for its deep local expertise, extensive candidate network, and sector-specific teams that ensure a bespoke recruitment experience for each client. With its flexible staffing solutions and valuable market insights, Hays empowers businesses to build strong, competent IT teams to meet the challenges of today’s dynamic technology landscape.

Hiring in Poland: Interesting to know

Poland’s tech sector offers lucrative opportunities, especially in major cities like Warsaw, Krakow, and Wroclaw, where IT professionals enjoy competitive salaries. Senior roles such as software engineers can earn an annual salary of approximately 190138 PLN (around 50000 USD), reflecting the industry’s demand, according to Payscale. This is supported by top-notch educational institutions like the Jagiellonian University and the University of Warsaw, which offer advanced programs in key tech disciplines, including cybersecurity and artificial intelligence.

Employees and contractors in Poland benefit from comprehensive perks like extensive paid time off, advanced health coverage, and robust parental leave policies. Additionally, employers contribute to social security and offer private pension plans to ensure long-term financial stability for their workforce.

For businesses employing Polish contractors, navigating local regulations is streamlined through Employer of Record (EoR) services, ensuring compliance and operational efficiency. International payment platforms like Wise and Payoneer offer efficient solutions for managing contractor payments, making it easier for companies to engage with the Polish tech ecosystem.

IT talent salaries in Poland

Poland’s tech sector is booming, making it an attractive destination for IT professionals worldwide. However, salaries in this field can vary significantly depending on location, experience, and specialization. IT professionals in major cities like Warsaw, Krakow, and Wroclaw typically command higher salaries due to the concentration of multinational corporations and large companies in these areas. Understanding these variations is crucial for making informed career decisions. For now, let’s take a look at the table below:

You can learn more about the salary ranges in Poland at Plane or Levels.

Top tech universities in Poland

Poland is a prime destination for businesses aiming to drive innovation and growth. The nation’s robust STEM education system and growing pool of skilled professionals make it a rich source of IT talent. Here are some of the top universities in Poland, renowned globally for their academic excellence:

Learn more about top tech universities in the article here.

What Benefits Do Polish Employees and Contractors Receive?

In Poland, employees and independent contractors enjoy various benefits that significantly enhance their professional experience. These benefits encourage a healthy work-life balance, offering essential support and resources across different aspects of employment.

How to pay Polish contractors?

Ensuring compliance with local regulations when managing contractor payments is essential in Poland. Employing an employer of record (EoR) service like DevsData LLC, Deel, Remote, Plane, and Oyster HR can help navigate the complexities of Polish employment laws and ensure compliance.

DevsData LLC also functions as an EoR, handling employment compliance, payroll processing, and HR administration for its clients in Poland. This approach allows businesses to establish a presence in Poland without creating a local legal entity. DevsData LLC strictly adheres to Polish labor laws, minimizing risks and ensuring full regulatory compliance.

Platforms like Wise (formerly TransferWise) and Payoneer are highly recommended for transferring funds to contractors in Poland. They offer competitive exchange rates, low fees, and secure transactions, providing a cost-effective and efficient solution for international payments.

How to call Poland from abroad?

To call Poland from abroad, follow these steps:

1. Dial the International Access Code: This is usually “00” or “+.” For example:
   • From the United States, you would dial “011”.
   • From most European countries, you would dial “00”.
   • Using a mobile phone, you can use the “+” symbol.
2. Dial the Country Code for Poland: The country code for Poland is “48”.
3. Dial the Area Code: Poland has various area codes for different regions. Area codes are typically 2 or 3 digits long and start with a leading zero when dialed domestically. However, omit the leading zero when dialing from abroad. For example:
   • Warsaw: “22”
   • Krakow: “12”
   • Gdansk: “58”
   • Wroclaw: “71”
   • Katowice: “32”
4. Dial the Local Phone Number: Local phone numbers in Poland are usually 7 to 9 digits long.

With the help of internet calling applications, VoIP providers, online calling websites, and international calling plans, individuals can communicate with their contacts in Poland without incurring high charges. However, a reliable internet connection or a suitable phone plan is essential to maintain great conversations with loved ones, conduct business effectively, or manage long-distance relationships smoothly.

Time zone differences

Navigating time zone differences is crucial in the current interconnected global landscape, characterized by the rise of remote work and international collaborations. This awareness ensures efficient meeting scheduling and smooth communication. Let’s explore several time zone variations:

Recap: The job market in Poland

Accessing specialized top job boards that cater to the IT sector can significantly streamline the job-seeking process in Poland. These platforms offer curated listings and network opportunities, directly connecting candidates with potential employers in tech-related fields. This targeted approach helps both new entrants and seasoned professionals in the IT industry efficiently navigate the Polish job market.

Understanding the visa and work permit requirements is crucial for securing employment in Poland. Foreign nationals must navigate a complex bureaucratic process that includes obtaining the appropriate visa and work permits in accordance with Polish law. This understanding is essential to ensure legal employment and compliance with local immigration policies.

Navigating Poland’s legal and administrative landscape is fundamental for businesses engaged in the IT sector, especially when establishing B2B IT contracts. A thorough understanding of local business laws, contract regulations, and corporate compliance is necessary to secure and maintain successful business relationships and mitigate risks associated with contractual obligations.

To effectively engage with Poland’s tech scene and business opportunities, it is also vital to understand international communication protocols, such as to call Poland from abroad. This knowledge facilitates smoother interactions with Polish companies and professionals, enhancing collaboration and partnership opportunities.

Krakow and Wroclaw are at the forefront of Poland’s tech industry, housing numerous recruitment agencies that specialize in sourcing IT talent. These agencies are instrumental in matching skilled IT professionals with innovative companies in these tech hubs, supporting the sector’s growth and development.

For those considering academic pursuits in the field of technology, Polish universities offer excellent computer science programs and related fields. These institutions are recognized for their rigorous curricula and research opportunities, preparing students for competitive and innovative careers in technology.

EoR services provide crucial support for companies looking to expand or establish operations in Poland. EoR firms handle various employment-related functions, including payroll, tax filing, and legal compliance, allowing businesses to focus on their core activities without the burden of administrative responsibilities. This support is invaluable in ensuring that companies adhere to local regulations while concentrating on strategic growth.

Bottom line

DevsData LLC is a leading retained search recruitment company in Poland. With a robust database of over 65,000 carefully vetted professionals, it excels in sourcing specialists for various roles. Its profound understanding of Poland’s tech landscape and rigorous interview processes enable it to swiftly identify and engage top talent in under 10 days, ensuring the success of every recruitment endeavor. DevsData operates on a success-based payment structure, meaning clients are only charged once a candidate is successfully placed. This model minimizes risk for clients and ensures a focus on quality and fit, as DevsData’s incentives are directly aligned with the successful hiring of top-tier tech talent. Their retained search approach provides a dedicated and tailored recruitment process, ensuring clients receive the best candidates who perfectly match their needs.

DevsData LLC was awarded the 2022 Clutch Top HR Firm Award in Poland, recognizing its excellence in IT recruitment. This accolade from Clutch, a renowned B2B ratings and reviews platform, highlights DevsData’s exceptional service, thought leadership, and ability to deliver outstanding results to its clients. The company consistently provides access to highly proficient candidates, evidenced by their perfect 5/5 ratings on Clutch and GoodFirms.

Operating locally in Poland, with offices in Warsaw, Krakow, Katowice, Gdansk, Poznan, and Wroclaw, DevsData LLC also provides EoR services. With expertise in local regulations, they navigate employment laws excellently and offer strategic HR advisory services to clients who establish a local presence or seek specialized recruitment in Poland. Additionally, their suite of business process outsourcing (BPO) solutions enhances operational efficiency, solidifying their reputation as a trusted partner in Poland’s tech recruitment sector.

Contact DevsData LLC via email at [email protected] or visit their website at www.devsdata.com to gain additional insights.

Address:
DevsData IT Recruitment Agency Poland
Al. Jerozolimskie 181B,
02-222, Warsaw, Poland
[email protected]Copy Email

Email copied

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Valentina Chilingaryan Copywriter

An experienced copywriter skilled in crafting engaging narratives who turns complex tech ideas into compelling stories for tech enthusiasts.

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