Executive Assistant Resume Sample

• Confidential remote administrative and business planning support to Business
• Leadership of the team and supporting senior executives of the bank
• Calendar and schedule planning
• Meeting facilitation and minutes taking
• Meeting/Event management
• Travel & Expenses management
• Administrative activities
• Third-party supplier and/or vendor management
• Service management
• Team administrative support
• Documents, files and records management
• Project management
• Adhoc assignments or mini projects

• Scheduling (planning) work of the executives (Founder and MD) via Outlook -business trips, meetings, etc., taking measures to comply with it
• Making travel and accommodation arrangements
• Taking minutes during meetings, negotiations, conferences, etc.
• Notification of the employees about the orders of the executives, control oftheir implementation
• Translation of business letters from / into English
• Search for information, preparation of analytical materials and references,presentations and reports
• Visa support for the executives and employees (preparation of necessarydocuments, registration at visa centers and consulates)
• Management of the administrative department (subordinate staff: a secretary,drivers, a supply manager, a car mechanic and a cleaner)
• Staff records management (orders, contracts, personal files, military records)
• Recruiting (posting vacancies on websites, resume analysis, initial interviews)
• Employment of foreign citizens (preparation of documents, permits, visas)
• Organization and managing of all aspects of internal and external events(including foreign field events, up to 120 participants)
• Management of “Tennis courts” project (drawing up and maintaining a work schedule, receiving calls, consulting on services, monitoring payments,organizing repairs, organizing tennis tournaments, web site updating)

• Receiving and forwarding phone calls
• Screening and redirection of incoming correspondence, registration and posting of outgoing correspondence
• Meeting guests and delegations•Record keeping and archiving of documents, including staff records management
• Work with e-mail, fax (receiving, forwarding, sending layouts, letters)
• Search for the information requested by company management
• Assistance to the executives with the routine work
• Control of the cleanliness level of the office premises and adjacent territory
• Office life support (order of water, tea/coffee, stationery)

• Search for information, preparation of analytical materials and references
• Making reports
• Maintenance of a filing system
• Issuing invoices
• Search for suppliers of ingredients and raw materials needed for production

• Preparation and management of correspondence, reports, documents
• Screening and redirection of incoming correspondence, registration and posting of outgoing correspondence
• Answering inquiries and providing information
• Arrangement of appointments and meetings along with travel arrangements
• Meeting guests and delegations
• Translation of documents from English into Russian and vice versa
• Assistance to the executive with the routine work
• Office life support (order of water, tea/coffee, stationery)

• Translation of documents from English into Russian and vice versa(contracts, application forms, catalogs, business correspondence)
• Preparation and management of correspondence, documents, reports
• Screening and redirection of incoming correspondence, registration and posting of outgoing correspondence
• Scheduling meetings and appointments
• Answering inquiries and giving information
• Maintenance of the archive of documents and paperwork
• Assistance to the executive with the routine work
• Meeting guests and delegations
• Office life support (order of water, tea/coffee, stationery)

• Teaching English in 1-11 forms
• Implementation of the curriculum through unit and daily lesson plans and learning tasks
• Incorporation of selected best practices in lesson design and instructional strategies
• Development and implementation of inter-disciplinary learning experiences
• Classroom management in secondary and high school (9-10 forms):organization of learning and working activities, maintenance of a learning-focused, safe environment in the classroom, organization of self-government in the class, support and participation in pupils’ events and activities beforehand after school, individual work with pupils and their families, maintenance of class documentation.