HR Administrator

Location

Poland

Rate

$30 / per hour

Years of experience

18+

About

I have a strong background in human resources and administrative roles, with significant experience across various companies. Most recently, I worked at Cognizant as an HR Admin Senior Specialist from August 2019 to December 2022. In this role, I managed employee lifecycle processes for over 2000 employees, prepared employment-related documents, implemented new HR processes, and adapted policies to changes in labor law. I also provided support for managers and leaders regarding HR processes and Polish labor law, informed job applicants about their roles and benefits, and managed Polish Capital Plans within the company. Before joining Cognizant, I held various HR and administrative positions at Unitest Marine Simulators Ltd, GARDA, Gebwell Ltd., dls Trans, Sage, and Baltix. In these roles, I was responsible for preparing employment contracts, managing employee documentation, supporting payroll processes, handling business trip expenses, and ensuring compliance with legal aspects of HR management. Additionally, I coordinated training, managed employee benefits, and supported the implementation of new HR initiatives. My educational background includes a Master's degree in General Pedagogy and a Bachelor's degree in Education Defence and Crisis Management, complemented by postgraduate studies in Human Resources and Payroll.

Tech Stack

HR Technology, Data Analysis, MS Office

Experience

Managing employee lifecycle processes from hire to retire.
Preparing employment contracts, annexures, and termination letters.
Implementing new HR processes and adapting to labor law changes.
Providing HR support and policy explanations to managers and employees.
Coordinating training, safety, and medical examinations.
Managing employee benefits, including payroll support and business trip expenses.
Recruiting staff, developing job descriptions, and conducting interviews.

Employment history

HR Admin Senior Specialist, Cognizant August 2019 - December 2022

Providing assistance for all employee lifecycle related processes from hire to retire for more than 2000 employees
Preparing employment contracts, annexures, regulations, consents, termination letters, work certificates, and all other documents related to employment
Being responsible for new processes implementation
Working on internal policy, adaptation of the processes to changes in labour law
Managing Polish Capital Plans in the company
Explaining human resources policies, procedures, laws, and standards to new and existing employees
Providing support for Managers and Leaders in terms of HR processes and Polish labour law knowledge
Informing job applicants of job duties, responsibilities, benefits, schedules, working conditions, promotion opportunities, etc.
General support of employees in terms of HR processes

HR and Administrative Specialist, Unitest Marine Simulators Ltd November 2016 - August 2019

Providing support in all matters related to the life-cycle of an employee
Keeping employees’ documentation, preparing contracts, information about conditions of the employment
Supporting the payroll process (preparing all necessary data for the payroll process)
Issuing invoices and purchase orders
Handling business trip expenses

Human Resources Specialist, GARDA September 2016 - November 2016

Coordination and implementation of activities related to conducting employee issues
Preparation of employment contracts, job descriptions
Coordination of employment process
Management of additional employee benefits (medical care, insurance, etc.)
Social Fund management in accordance with applicable regulations
Organize and record safety training and medical examinations
Compliance with the legal aspects
Assistance in payroll process employment (promotion, severance, and other arising from the employment relationship)
Supporting selected activities during the implementation of new HR initiatives, policies, and services
Register and unregister employees in Platnik program

Human Resources and Administrative Specialist, Gebwell Ltd. November 2013 - August 2016

Implementation and data management in HR
Coordinating training in Health & Safety
Preparation and record-keeping personnel from the start of employment to termination of cooperation with an employee including keeping personal files, creation of employment contracts, documenting human resources for employees newly hired and existing, control over the date of the medical examinations, issuing certificates of employment, control of timesheet
Verification of the validity of car insurance
Cooperation with the Sales Department, Accounting, Production, Storage
Correspondence – incoming and outgoing, drafting letters
Preparing materials including brochures and leaflets
Recording VAT invoices, inputting into Comarch system billing cost
Registration, posting of purchase invoices
Deciding which online job sites & newspapers to advertise jobs in
Implementation and supervision of the process of ISO

Human Resources and Administrative Specialist, dls Trans October 2010 - October 2013

Preparing or updating employment records related to hiring, transferring, promoting, and terminating (appendix to contracts, reference letters, confirmation of employment, visa letters, etc.)
Explaining human resources policies, procedures, laws, and standards to new and existing employees
Ensuring new hire paperwork is completed and processed
Informing job applicants of job duties, responsibilities, benefits, schedules, working conditions, promotion opportunities, etc.
Providing support to our employees and managers in a variety of HR
Settlement of business trip expenses of employees especially for drivers
Cooperation with payroll specialist and preparing all necessary documentation

Admin Assistant, Sage December 2008 - October 2010

Answering the phones
Preparation of weekly reports
Order advertising and promotional materials
Filing and archiving of documents
Correspondence with customers
Verification of documents and introducing into circulation
Handling incoming and outgoing correspondence
Preparation of training schedules
Sorting out the post
Managing diaries

Human Resources Officer, Baltix September 2006 - September 2008

Recruiting staff – this includes developing job descriptions and person specifications, preparing job adverts, checking application forms, shortlisting, interviewing, and selecting candidates
Developing and implementing policies on issues like working conditions, performance management, equal opportunities, disciplinary procedures, and absence management
Undertaking regular salary reviews
Administering payroll and maintaining employee records
Keeping employee documentation
Preparing contracts, management, and control of absences

Education history

Politechnika Gdańska 2016 - 2017 Postgraduate Human Resources and Payroll study

GWSH Gdańsk 2009 - 2011 Master's Degree in General Pedagogy

Pomorska Wyższa Szkoła Humanistyczna 2006 - 2009 Bachelor's degree, Education Defence and Crisis Management

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